Procurement, fully automated.
from request to
award.
Replace scattered emails, spreadsheets, and approval chains with one connected system, for your procurement team and every supplier you work with.
Everything
procurement needs.
Nothing it doesn't.
Every capability built to work together automated, governed, visible across both portals.
AI-Powered RFQ Generation
Forward a supplier email or paste a chat message. Quotem extracts items, quantities, specs, and deadlines — then builds a properly-structured RFQ ready to send. From rough text to actionable request in seconds.
Workflow Automation
Routing, notifications, handoffs — automated. Configurable per department, category, or amount.
Supplier Database
One record per supplier — qualification, documents, performance history. All searchable, all current.
Multi-Level Approvals
Role-based approval chains. Every action logged. Every decision auditable.
Side-by-Side Bid Comparison
Score every quotation against weighted criteria. Award with a defensible paper trail behind every decision — not gut feeling, not "we always go with this supplier."
Email-to-RFQ Capture
Suppliers who don't use the portal can still quote by email. Quotem captures and standardizes the response.
Live KPI Dashboards
Buyers see their workload. Managers see throughput across their team. Executives see the program. Same data, role-specific views — all real-time, all from one source.
Smart Alerts & SLA Tracking
Deadlines, expirations, stalled approvals — flagged before they become problems. Configured per role, per workflow, per supplier SLA.
Built for both sides of the deal.
Quotem isn't just a Business's tool. It's the shared workspace for your procurement team and every supplier you work with each side with its own portal, everything in sync.
Business Portal
Where your procurement work happens — request, route, evaluate, award.
- Create & route RFQs
- Side-by-side bid scoring
- Real-time KPI dashboards
- Full audit & document trail
Supplier Portal
Where your vendors respond — quotations, documents, status, on their own time.
- Submit quotations directly
- Upload docs & certificates
- Track RFQ status live
- Manage profile & qualification
From requirement to award —
in
one continuous flow.
Each stage feeds the next with structured data, automated routing, and a complete audit trail. No re-keying. No lost context.
Capture
Requirements from email, forms, or chat — captured in any format.
Structure
AI converts inputs into standardized RFQs with consistent data.
Approve
Multi-level routing with role-based logic and full audit trail.
Source
Invite suppliers and collect bids via portal or email — both work.
Evaluate
Compare bids side-by-side, score against criteria, award the winner.
What changes after Quotem.
Six measurable shifts when procurement is automated, structured, and shared between buyers and suppliers.
Efficiency at every stage
Bottlenecks become visible. Time-on-task drops. Throughput climbs — measurably, every quarter.
Procurement cycles
Stage-by-stage cycle time measurement. Improvement targets become concrete numbers, not guesses.
Data-powered decisions
Evidence replaces gut feeling. Every award decision backed by structured scoring and a documented paper trail.
Cross-department processes
Same intake. Same routing. Same award flow. Regardless of department, category, or who raises the request.
Compliance & audit readiness
Audit logs by default. Role-based approvals enforced. Document versions tracked. Compliance, automatic.
Performance evaluation
Buyer KPIs, manager KPIs, executive KPIs measured continuously, not estimated quarterly.
